Uncategorized, Virtual Assisting

Welcome Niki Smith, Our Newest VA

Extra, Extra read all about it!

We are proud to announce that we have added a new virtual assistant to our team and we would like to welcome Niki Smith. Nikki holds an Associates in Accounting Degree, is graduating this year with a Bachelors in Business, is QuickBooks Certified, and also holds a Real Estate License. She is a highly experienced and results-driven professional with a strong accounting, administrative, and real estate background. She demonstrates solid leadership and problem-solving skills. Nikki portrays many of the skills that make a successful VA through her attentiveness to details and her ability to produce consistent quality results. Because the company’s services are completely virtual, they can provide assistance to clients throughout the U.S. and have clients in multiple states.

 

“Nikki brings a variety of qualities to the team and is extremely passionate in helping others within their business challenges. I am pleased to have her joining us at Executive Business Services. Nikki is heading up a new satellite office in Kerrville, TX and is eager to start building a client base in and around the Kerrville area. I have no doubt she will be successful.”   Tina Holtz, Owner & VA

 

Niki Smith
Niki Smith

 

Virtual Assisting is not new to the business industry, but it’s still not a widely understood term. A Virtual Assistant or VA is a highly-skilled professional who provides administrative support and other specialized services to businesses, entrepreneurs, executives, sales professionals, and others who have more work to do than time do it. A Virtual Assistant is a vital and trusted member of the business team and works remotely with leading-edge technology to communicate and manage business projects, tasks, and client relationship needs.

The beauty of a VA is that most small businesses need assistance with marketing, project management, daily admin duties, emails, newsletters, business taxes, bookkeeping etc., but they can’t always afford to hire an employee. That’s where the VA comes in. Your VA is available when you need them and there is no commitment. Use your VA 5 hours this week and 20 hours next week and not again for two weeks, whatever you need, the flexibility is there. It saves your business money in the long run and if you think you can’t afford a VA, that usually means you really need one.

So feel free to reach out to our Facebook page and give her a warm welcome, or contact us today and become a happy client.

Business Savvy, growing your business, Uncategorized

4 Ways to Save In Running Your Business

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I have found over the years that as business owners are consumed in running their business, often times they don’t know about potential money saving opportunities that are available.

As a Virtual Assistant providing business support services, it’s my job to stay up to date on the latest and greatest techniques, softwares, programs, and…. money saving opportunities that can increase my clients bottom line. Because I am based in Colorado these top “3 Ways to Save” mostly apply to Colorado companies, however most states do have similiar programs available.

Cost Containment Certification

This is a cost savings opportunity available to all businesses in The State of Colorado who pay for Worker’s Compensation. The State rewards businesses who implement a proper safety program that meets the following criteria:

* A safety policy statement
* A safety committee or coordinator
* Posted safety rules
* Consistent safety training
* A designated medical provider
* Claims management procedures
* Once a company receives certification, your workers’ compensation insurance carrier,           will apply a discount to the policy at the next renewal period after certification. A 5                 percent discount is applied to companies with:

* An experience modification rating
* Lower frequency and severity of losses for the most recent policy period      as compared with those from the previous policy period.
* If the company is not eligible for an experience modification rating: The      discount depends on the accident experience during the 12 months                before the renewal date. Discounts are awarded on the number and cost      of accidents and range from 2 percent to 10 percent.

If you have your worker’s compensation insurance through Pinnacol, they provide you with a workbook that walks you through the process as well as providing sample forms. I’ve helped several businesses with the set-up process of their Cost Containment Certification and it can save at a minimum of 5% on your worker’s compensation premiums and more. I had a client saving 13% annually on their premiums.

Enterprise Zone Tax Credit

The State of Colorado provides a range of tax credits available to businesses that are located in what they call Enterprise Zones. You can click on this link to see if you are located in one of these zones, http://choosecolorado.com/doing-business/incentives-financing/ez/. Here are some of the available credits.

EZ – Investment Tax Credit: Providing businesses a tax credit of 3 percent for equipment purchases.

EZ – Job Training: Companies that implement a qualified job-training program for their enterprise zone employees may claim an income tax credit of 12 percent of their eligible training costs.

EZ – New Employee Credit: A tax credit offering businesses $1,100 per new job.

EZ – Agricultural Processing: A tax credit of $500 per new business facility employee may be claimed by business adding value to agricultural commodities through manufacturing or processing.

EZ- Enhanced Rural Enterprise Zone New Employee: Offers $2,000 total per new job for new businesses located within an enterprise zone.

EZ – New Employee Enhanced Ag Processor Credit: Businesses located in an enterprise zone may be eligible for a credit of $500 per new employee, if the business is an agricultural manufacturing or processing business.

EZ – Health Insurance: Offers businesses $1,000 per insured job available for the first two years in state enterprise zones.

EZ – Research and Development Tax Credit: A tax credit for businesses up to three percent, based on the increase of a company’s research and development expenditures within an enterprise zone during the previous two income tax years.

EZ – Vacant Building Rehab: Allows owners or tenants of a building in an Enterprise Zone that is at least 20 years old and that has been completely vacant for at least two years to claim a tax credit of 25 percent of the cost of rehabilitating the building for commercial use, up to $50,000.

EZ – Commercial Vehicle Investment Tax Credit: Offers businesses a state income tax credit up to 1.5 percent on commercial trucks, truck tractors, tractors, or semitrailers, as well as associated parts. Learn more.

EZ – Contribution Projects: Enterprise Zone (EZ) Contribution Projects encourage community participation and public-private partnerships to revitalize EZs. EZ Administrators may propose projects for EZ Project status to implement the economic development plan of that specific EZ. EZ Administrators work with their communities to bring forward proposals that meet the economic development needs, result in job creation/retention and business expansion, and have the support of the community. Colorado taxpayers may earn Colorado income tax credits by contributing to targeted efforts. Learn more.

youdeservit

Save Energy, Save Money

Throughout the U.S., everyone is interested in saving energy and money. Many local and state governments are offering programs that provide rebates, tax credits, and more. In my area, our county has a group called Garfield Clean Energy. They offer free walk through to business owners, and will help design an energy plan for you, provide coaching, and connect you with contractors. Rebates are available for up to 50% of a cost of project that will save energy according to your energy plan developed. For more information visit, http://www.garfieldcleanenergy.org/com-rebates.html

Complete an Office Systems Audit

Having an office systems audit or analysis completed takes an in-depth look at where you spend money within your business and provides an opportunity to analyze where savings can be implemented. I personally take it a step farther and look at potential increased revenue streams that might be left untapped.

Generally you review your company as a whole; your business structure, products and services offered, your target market, goals, overall efficiency, expectations, employee morale and turnover rates, training, safety, expenses, sales volumes and reports, marketing strategies, a thorough review of policy’s and procedures, processes, softwares, weaknesses, strengths, exit plan, procurement, contracts, and your future outlook.

Savings and increased revenue are almost always located in an Office Systems Audit and with the New Year coming, this might be a terrific resolution to start your New Year off with a bang.

Tina Holtz is a seasoned business professional with more than 20 years of experience in business development, business management, sales, marketing, and procurement. She is the owner of Executive Business Services, LLC and provides virtual assisting and business support services to business owners, entrepreneurs, professionals, and executives. You can reach her at 970-989-8047 or email at tina@execbusinessservices.com – www.execbusinessservices.com

 

Virtual Assisting

VA’s do what?!

Services You May Not Know a VA Provides………

As more and more people are becoming familiar with the term VA and virtual assisting, not everyone has a clear understanding of what it is that a VA does. Although I’ve writeen a previous blog post on some of the most common services provided by a VA, theres more, which to some might come as a surprise. Each VA sets their specific services based on their unique skill set so the types of services offered by each will vary significantly.

Here are some additional services that you might find being offered, many which are offered by me at Executive Business Services.

Online Media Consulting- setting up and maintaining social networks, creating online marketing strategies and advertisements like Facebook, Twitter, LinkedIn, Tumblr, Pinterest, ScoopIt, Google Adwords, etc.

Ancestry and Geneology Research- want to know about your ancestors or find missing relatives or learn more about your family heritage?

Proofreading- reviewing documents and materials for grammar and spelling errors.

Budgeting and Forecasting- both corporate and personal. Need a budget, need guidance, need help getting back on track or finding ways to cut costs and un-needed expenses?ballpoint-pen-on-pie-chart-100101384

Shopping and Gift Buying- a VA can many times arrange to purchase gifts both locally and online worldwide and have them delivered right to your door.

Corporate and Personal Travel Arrangements- airfare, hotels, meetings, events, retreats, golf tournaments, concerts, vacations, etc.

Locating Hard to Find Items- VA’s are very informational and highly experienced in research, chances are your VA can find what you need in a short period of time.

Wedding and Event Planning- weddings, ceremonies, honeymoons, reunions, parties, retirement celebrations, anniversary’s, baby showers, etc.

Personal and Executive Assistant- an assistant for everything you need! VA’s are well versed in all sector’s of business. Find the one that can best service your needs and you’ll be well organized and spoiled.

Finding Suppliers and Vendors- VA’s are very good at establishing relationships and setting up new accounts for your business often times researching where to get the best service and price for you.

Cold Calling- Many VA’s will cold call prospective clients on your behalf including setting appointments for your sales staff.

Building Customer Lists- locate new prospective clients or markets for you and provide that information in list form.

Letter, Invitation and Card Writing- sending cards, letters, and invitations for you, this is a highly time sensitive process that many businesses don’t have time for.

Gift Baskets and Floral Deliveries- want to send a bouquet to a sick employee, or a gift basket to a customer, maybe flowers for your wife, your VA will handle this task, just call and give a budget and the rest is done. smart-phone-carrying-the-shopping-trolley-100237564

Reminder Services- VA’s are very good at maintaining a schedule for their clients and setting reminders and notifying you of important appointments so that you NEVER miss another meeting.

Corporate and Personal Research and Special Projects- you never know what you might need to research and you may lack the time to complete effective research, call your VA and they can do this fairly quickly for you.

Relocation and Moving Services- moving your business or perhaps your family. Need help finding a moving company, or changing address, notifying customers, vendors, etc. Your VA can help with this. Your VA can even find your new location or home as well.

Homestaging/Decluttering/Organizing- some VA’s specialize in these services and are highly savvy when it comes to these needs. If you need help getting a home sold or becoming more organized, this could be just what you need.

Referral Service for Trades, Contractors, etc.- with the many relationships that VA’s have they have a long list of businesses, contractors, and trades in your local area and can more than likely quickly find them for you anywhere in the U.S.

Scheduling- setting up and maintaining a schedule for you.

Contact and Database Management and Setup- want to track your customers, vendors, or family better? Maybe you have a database of information that you don’t have time to maintain. Your VA can take care of the implementation of several database management and CRM systems and maintain them as well.

Competitive Research- want to know what your competitors are up to? You will also need this information for drafting a business plan or starting a new business.

So no matter what you need, you might be surprised to find that a VA is actually just what you need! For more information feel free to contact me or another VA. You can find a list of VA’s at www.leapfrogvanetwork.com, www.ivaa.org, and www.vanetworking.com.

Miss Executive, Tina Holtz